Payroll Settings

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State Labor Defaults
Review the payroll work-state profile and apply its overtime and break defaults before the first payroll run.

No work state selected

Set the employee work state in Tax info to load state-specific labor defaults.

Overtime

Waiting

No overtime defaults loaded yet.

Breaks

No defaults

No fixed meal or rest break type is listed for this state profile.

Review overtimeReview breaksChange work state
Tax Calculation Readiness
Payroll reads employer rates, wage bases, withholding forms, agency accounts, and calculation methods from the selected state profile.

Employer SUI estimate

Select a work state to load unemployment rate and wage-base fields.
State needed

State income tax withholding

Select a work state to load withholding requirements from the state profile.
State needed
Review tax infoReview employee tax profiles
Paper Mail Tax Forms
Annual tax forms are delivered electronically unless paper mail is enabled. Paper W-2 and 1099-NEC delivery is billed at $3 per employee or contractor. Team members can view, download, and print electronic copies from their payroll account. Learn more

Send 2026 W-2s and 1099s via paper mail

Opt in to paper mail if you would like your team to receive a physical copy of their 2026 tax form.
Automatic Payroll

Run payroll automatically

Tracked timecards and wages will be imported and payroll processed at 7am on your payroll due date. You will receive a summary and have until 9pm that evening to cancel and make changes. Learn more
Tip Importing

Enable Tip Importing

Import and calculate credit card tips when running payroll. Learn more
Payroll Notifications

Enable text message reminders

Payroll account updates can be sent to the mobile number below. By enabling notifications, you consent to receiving automated text messages about payroll activity.
Paid Time Off (PTO)
Check your state and local laws for accrual rate, sick leave pay rate, and usage increment requirements.

Track paid time off for new employees

Sick Leave
Check your state and local laws for accrual rate, sick leave pay rate, and usage increment requirements.

Track sick leave for new employees

Payroll Subscription

Payroll runs require an active Square Payroll subscription. Payroll history, tax filing records for years with payroll data, team members, contractors, and linked bank account settings remain available when payroll is not subscribed.

Benefits are managed through third-party providers and can still be tracked manually here.